Turning Bad Writers into Great Writers: Microsoft Word Editor and Researcher
Most all users of Microsoft Word are familiar with the spelling and grammar checker that helps you to polish your writing. But, do you ever go beyond those two features when drafting your documents? In case you did not already know, Word 2016 now comes with both Editor and Researcher tools to complement the ones you use and have at your disposal. The Researcher feature give you the opportunity to explore online information without leaving the document editing page, while the Editor feature improves and simplifies your spell check and grammar. If you have not used these features or do not realize their power, you are missing out.
Researcher – What You Need to Know
Everything starts with an idea and the same goes for document creation. Once you have completed brainstorming, it is time to start digging into more information about your topic and start your actual document. Research can be time consuming and tedious. That is why Microsoft created the Researcher tool. This feature is a service that helps you find and incorporate credible sources and content to your Word documents. The feature uses Microsoft’s Bing Knowledge Graph to get the desired information online and place it directly into your document. And, you do not have to worry about the trustworthiness of your data. Microsoft created and curated a list of trusted material and reference sources from which it pulls out your research. Research provides structured, credible, and, more importantly, safe information you can use freely. You can even use the option to automatically create any citations or quotes that you may need. You can find the Researcher option under the References Tab in the top menu bar.
After clicking the icon, the right sidebar will appear where you can search for the term you are researching.
Editor – Write More Naturally
What makes the difference between a great document and a poor one? The secret is in the way the final document is edited. The Editor feature is a digital writing assistant that helps you with proofing and editing your content. Simply put, the feature flags unclear phrases, marks up complex words, and makes suggestions by displaying various alternatives. It is aimed at improving your writing style. The writing style functionality uses a combination of machine learning and human input, making the writing clearer and more effective. Rather than concentrating solely on spelling errors, the style suggestions ability can replace complicated phrases with more direct alternatives. It includes the reasons for the proposed changes as well so you get a chance to learn from your mistakes. Spelling checks and grammar edits will still be underlined, while writing style suggestions have their own design with dotted lines.
- Spelling mistakes are undrlined with a red squiggle
- Blue double underlines are for any grammar issues
- Gold dotted lines are reserved for writing style concerns
To review your Word document with the Editor feature, simply click the Review tab and select “Check Document”
You will then see the Editor feature in the right sidebar of your document.
Bonus Content – How to Present Your Document in a More Dynamic Way
If you have done everything right, then it is time to present your work. It is not uncommon to use Microsoft PowerPoint to create presentations based on your ideas. This is now even easier with an option in PowerPoint 2016 you probably did not know about. The feature is called the Zoom feature. This is aimed at making presentations more appealing, giving your slides a breath of fresh air. Instead of presenting slides one by one, you can quickly provide a full summary and let the audience know exactly how long is left in the presentation. This way you get a clear view of what section is being covered and the Zoom feature will make it more visually appealing. Essentially it gives your audience a thumbnail of upcoming slides, management of individual slides more like hyperlinks to different web pages.
With these features, writing or presenting your ideas becomes much easier making you a document and presentation superstar!